organizational leadership

One of my meetings today was about SJSU’s forthcoming search for a Chief Information Officer (CIO). A executive search firm will assist with the recruitment, and was on campus today to speak with administrators about the elements of the position. One of my comments was that information technology (IT) on campus is often viewed like a public utility: it’s a necessity, but we only notice it when it’s not properly functioning; the new CIO will have the opportunity to collaborate extensively with folks and make investments to refresh the infrastructure and reduce some of the problems. When I got back to the office I discovered a Pacific Standard magazine story about why the American Internet should be regarded as a public utility. While not directly reacted to IT on campus, I’ll have to share it with the new CIO…

This week my associate dean is attending the Council of Colleges of Arts and Sciences (CCAS) seminar for new deans, in which experienced deans share processes and tips to help new deans get off to strong starts. Each year a few slots are reserved for associate deans who are thinking about eventually moving over one position. I attended the seminar as a new dean in 2013, and in 2014 sent my then associate dean, who went on to become a dean last year! Hopefully my associate dean this year doesn’t get snatched up for another few years…

In a new twist for mentoring new deans, I was contacted yesterday by a new dean who is starting an advisory circle. I’ll be available to answer questions via email, and we might check in via Skype from time to time. If ever in the same city for conferences we’ll try to meet up. I am impressed by her initiative in putting together this mentoring opportunity. I wish that I had thought of this as a new dean!

Today is July 1, 2016, and it marks the start of my fourth year as a dean. In a few days (July 6) I’ll be entering my second year as the Dean of the SJSU College of Social Sciences. So since I’m not really a new dean anymore I’ll have to change the title of this blog! In the meantime, I found one unpublished post from last July, just after I started at SJSU. It’s about mistakes new deans make; I’ll paste that into this post. Thanks to everyone who helped me avoid these problems!


Inside Higher Education recently published an essay on the “5 Mistakes of Rookie Deans.” Although focusing on the experiences of business school deans, Dean Eli Jones’ advice is widely applicable. He notes that the following mistakes land deans in hot water:

  • Underestimating the knowledge, skills, and abilities it takes to do the job well.
  • Overestimating the power and influence one has in the role.
  • Lacking sufficient knowledge about managing oneself.
  • Lacking sufficient knowledge of how to generate and allocate resources across the enterprise.
  • Underappreciating the art and science of relationship building.

A comment from “stinkcat” adds two more mistakes: “Before you make significant decisions take time to understand the culture of the place. Also, in the minds of faculty you work for them, they don’t work for you. Forget that at your peril.” I would add one more that’s informed by my social science background: do not forget the importance of social structure in enabling success. If one wants to build a truly collaborative environment, for example, s/he needs to create mechanisms that bring folks together and make sure that action items get accomplished. For example, here at the SJSU College of Social Sciences the department chairs will have two regularly scheduled collective meetings per month, one with the dean group [dean, associate dean, “decanal fellow” (last year’s interim dean who is assisting me with the transition), and the college’s budget manager] where we address issues that are usually externally imposed, and one without the dean group present where the chairs can share best practices and also generate new ideas without worrying about the initial reaction of the dean before polishing them to take to the next chairs/dean group meeting.

Dean Jones notes that deans are asked to “chart a course for our organizations in the midst of continuous change, to train and motivate our employees, and to develop innovative solutions for a constantly evolving marketplace.” Mistakes are bound to happen, but we deans can minimize them by keeping the above guidelines in mind.

In the 2015-2016 academic year there were two new Department Chairs in my college. The Associate Dean and I had a group check in lunch with them back in January (along with a second-year Chair who also wanted to be included), and today we all had a second group lunch. We discussed both the pleasant surprises they experienced and the challenges they faced. Next year there will be four new Chairs, so we asked the group today about ideas for having monthly check ins. They came up with great suggestions. I look forward to using their ideas along with info from CCAS Seminars for Department Chairs [I was a Director last year]. Department Chairs are key players in the effective operation of colleges and universities, so providing them with tools and support to be successful is one of the highest priorities for Deans. Many thanks to all of the Department Chairs out there!

In a recent Chronicle of Higher Education article, sociologist Patricia Leavy argues, “let’s give student researchers the credit they deserve.” She notes,

Just as college students often serve as research samples because they are convenient populations for academic researchers, so too do students routinely serve as research assistants and co-authors. Credit and compensation is typically attributed to student collaborators based on individual negotiations with faculty mentors. In other words, whether the student is listed as a research assistant or a co-author, whether the student is listed as the lead author or a secondary author, or how the student’s contribution is both defined and monetarily compensated (especially with a work such as a book) is based on whatever arrangement the student strikes with the researcher (who is usually the student’s professor)…

Credit and compensation should be based on the level of collaboration and how much each collaborator has contributed to the final product; it should not be based on career level. It really is that simple.

Indeed!

One of my former colleagues in the University of Wisconsin system has posted an interesting article to the Association of American Colleges & Universities’ (AAC&U) LEAP Challenge Blog. Check out his “Learning Through Friendship” reflection. LEAP, by the way, stands for Liberal Education and America’s Promise, an AAC&U national public advocacy and campus action initiative. I should think more about how I can use LEAP in strategic planning for the college.

Last summer I posted an article about a short presentation I developed for first year students about the “keys to academic success.” This week I used the guide for the first time at SJSU, but revised it. Here is the new structure of advice to students:

  1. Study Smarter: How you study changes; it’s all about quality, not quantity.
  2. Time Management: There is a seismic shift from having a schedule planned for you to making your own schedule. Consider The Three T system:
    1. Triage: Determine priority of tasks
    2. Track: System for getting things done [a to-do list process; a great resource is rememberthemilk.com and its apps]
    3. Trace: Establish good habits and patterns
  3. Navigation 1: General Networking. University is a bureaucracy, but there is navigation assistance. Talk with classmates. Talk with resident advisors. Use campus services, like the college advising centers.
  4. Navigation 2: Professors. Learn how to decipher professors’ demands, and then select the best strategies to meet them. This is about studying smarter (point 1) and also being proactive: go talk to professors!

I also encourage students to read the book College Rules! How to Study, Survive, and Succeed in College [Sherrie Nist-Olejnik and Jodi Patrick Holschuh, authors. Ten Speed Press, 3rd edition.] I begin to wrap up the presentation by reading the last paragraph in College Rules!:

“While in college, think about gaining the following skills – thinking critically, writing persuasively, problem solving effectively, and speaking convincingly. If you can develop these competencies over the next four (or five) years, you are ready to learn for a lifetime. These are also likely the skills that will help you land (and keep) your dream job.”

I then conclude by telling the students: “college is serious business, but enjoy it too. Have fun!”

Today SJSU’s Associate Vice President for Marketing and Communications informed administrators about the latest phase in the SJSU brand initiative: a new set of banners that bear portraits of students, faculty members, and alumni have been placed on campus, and along one corridor the banners also spell out “SPARTANS.” The Associate Vice President notes:

The banners kicked off a storytelling campaign, “My Story is Here,” a statement of pride in being part of the SJSU community. This effort seeks to involve community members in the larger SJSU story — one of individual and collective grit, smarts, and imagination.

“My Story Is Here” also has an online presence, where the portraits and stories can be viewed. 15 profiles are in the launch, with many more expected to be added over the next few weeks. I’m happy that three of the 15 profiles feature College of Social Sciences folks: Mexican American Studies Professor Julia Curry, Psychology alumnus David Fales, and Behavioral Science/Anthropology alumnus Dylan Wondra. SJSU’s main brand is “Powering Silicon Valley,” but that goes beyond a focus on STEM fields. I look forward to seeing more social scientists being featured!

Yesterday I attended the San Jose Jazz Festival. In the main festival area I saw a couple of great high school bands on the “Next Generation” stage. In a loosely affiliated function, on campus SJSU’s African American alumni organized a BBQ that featured a jazz band. At the BBQ I was introduced to the community, along with other new African American administrators. There was also a presentation about a summer 2016 study abroad trip to Cuba, followed by an appeal for donations to help students make the trip. Overall the BBQ was a fun event, but afterwards my wife and I discussed a missed opportunity: the fundraising appeal did not provide any specifics about how much money is necessary to support the students, nor did it set suggested donation levels. While I can understand why the organizers were worried about being too pushy in asking for money at a social event — I’ve certainly experienced that before! — an appeal could have been crafted that set specific monetary goals at the event itself and afterwards via a soon-to-be-launched donation website. While any type of contribution would be welcome, of course, the appeal would be more successful with more information and targets for suggested individual and/or group contributions. I’ll have to keep that in mind as I start my own fundraising efforts later this week!

One of my earliest posts on this blog was about “Scheduling Time for Reading,” as learning new tasks crowded out some old activities. It seems that this challenge is popping up again two years later! My initial solution was to save articles to my Instapaper account, and read them on weekends. That approach worked particularly well in my second year at UWP, when I flew to Charlotte, NC to visit my wife just about every weekend, so I could read on the flights. Now we both have jobs in the San Francisco Bay Area and live in just one household, so I have to toss that solution out the window. My daily commute to campus via light rail is just a 10 minute trip door to door, so an option of reading while going to the office is also eliminated. Hhhmmm. OK, up until 2012 I read a paper copy of the Sunday paper on Sunday mornings, so maybe I can restart a tradition of reading articles and news at that time, but now on an iPad instead of the old fashioned way. Yes, I’ll give that a shot!